OFFICE ASSISTANT

HUMAN RESOURCES - Paris

Role Overview

We are a growing International Fintech organization looking for an Office Assistant to join our dynamic team of over 120 employees in Paris. The successful candidate will fulfill an exciting and challenging role in overseeing smooth day-to-day operations of our office spread over 5th floor on facility, & vendor management, visitors and travel requirements.

The Office Assistant will be the first person to greet all Itiviti visitors therefore strongly contributes to the company’s brand image by ensuring high quality interactions with visitors and employees and will also facilitate negotiations with third party vendors.

You will be part of a creative and energizing global HR & Office Management team reporting directly into the Office Manager & HR department.

 

Main duties

  • Manage the front desk and act as the Itiviti local host for visitors (candidates, visiting staff, suppliers)
  • Answer the switchboard, screen and forward incoming phone calls
  • Receive and sort daily mail/deliveries/couriers
  • Provide general administrative support (ensure files up to date / filing…)
  • Ensure office supplies and other necessary items are in stock
  • Ensure that all invoices are received  and scanned
  • Manage local meeting rooms and organise meetings when necessary
  • Book travel for local staff and occasionally for visiting staff (flights, trains, hotels, visa…)
  • Offer support to Office Manager on office building and maintenance issues
  • Assist with organisation of social and company events


Key Required Skills

  • Excellent presentation, communication and collaboration skills
  • Between 0-2  years experience in a similar role
  • Customer Service orientation
  • Organized and structured with great attention to details
  • Capacity to prioritize and adapt to changing requirements
  • Positive attitude and mindset with problem solving attitude
  • Autonomous while understanding the right level of reporting
  • Highly reliable, resilient ,thorough & attentive to people needs
  • Previous experience in a similar role is a plus


Education

Graduate degree

Languages:

Fluent French and English


About us:

Itiviti is a market-leading global provider of multi-asset trading technology and financial infrastructure solutions for buy-side and sell-side market participants, including NYFIX, one of the industry’s largest FIX-based trading communities.

Serving around 2,000 clients worldwide, we provide consistent, reliable access to the most up-to-date and innovative order routing, connectivity and trading solutions available. Top-tier trading firms, banks, brokers, exchanges and institutional investors rely on our technology, solutions and expertise to streamline their daily operations, connect to their desired markets, and trade when and where they want. All while being able to comply with global regulation.

With global offices in 18 locations covering all major financial centers the merger of Itiviti and ULLINK in March 2018 created a full-service technology and infrastructure provider, covering all asset classes, geographies and regulatory landscapes.

For more information, visit www.itiviti.com.

Share this job:

Open vacancies at the moment

Trading Software Analyst
CLIENT SERVICES - ST. PETERSBURG
SENIOR SALES MANAGER
SALES - LONDON
Trading Software Analyst
CLIENT SERVICES - MUMBAI
Software Engineer - C++
R&D - MUMBAI
Software Engineer - JAVA
CLIENT SERVICES - MUMBAI
Associate Engineer/Analyst, Mumbai (Open for fresh Graduates)
CLIENT SERVICES - MUMBAI
QA Engineer
R&D - MUMBAI
Associate Software Engineer
CLIENT SERVICES - MUMBAI
Senior .NET Engineer
R&D - ST. PETERSBURG
Senior Production Engineer
CLIENT SERVICES - ST. PETERSBURG
C++ APPLICATION DEVELOPER
CLIENT SERVICES - LONDON
TECHNICAL WRITER/EDITOR - Mumbai
R&D - MUMBAI
Client Service Manager (London)
CLIENT SERVICES - LONDON
Client Service Manager (Paris)
CLIENT SERVICES - Paris
Implementation Engineer
CLIENT SERVICES - HONG KONG
C# DEVELOPER (HONG KONG)
R&D - HONG KONG
QUALITY ASSURANCE ENGINEER (HONG KONG)
R&D - HONG KONG
Product Owner
PRODUCT STRATEGY - Paris
C# Developer (Cluj-Napoca)
R&D - Cluj-Napoca
Java Developer - Financial Markets (Cluj-Napoca)
R&D - Cluj-Napoca
Software Engineer C++
R&D - ST. PETERSBURG
Information System Director [H/F]
OPERATIONS & INFRASTRUCTURE - Paris
Technical Writer (Cluj-Napoca)
R&D - Cluj-Napoca
Junior System Administrator
OPERATIONS & INFRASTRUCTURE - ST. PETERSBURG
OFFICE MANAGER / HR OPERATIONS & DELIVERY
HUMAN RESOURCES - CHICAGO
Production Support Manager - Tokyo
OPERATIONS & INFRASTRUCTURE - TOKYO
Technical Expert (Paris)
CLIENT SERVICES - Paris
Associate Trading Software Analyst
CLIENT SERVICES - STOCKHOLM
Market Access Software Engineer (C++) (HONG KONG)
R&D - HONG KONG
SOFTWARE QUALITY ASSURANCE ENGINEER
R&D - Makati
PRODUCTION ENGINEER (HONG KONG)
R&D - HONG KONG
OFFICE ASSISTANT
HUMAN RESOURCES - Paris
JAVA DEVELOPER
R&D - Paris
SYSTEMS ENGINEER (MANILA)
OPERATIONS & INFRASTRUCTURE - Makati
Junior System Administrator (Paris)
OPERATIONS & INFRASTRUCTURE - Paris
Java Developer (HONG KONG)
R&D - HONG KONG
Recruitment Internship (Cluj-Napoca)
HUMAN RESOURCES - Cluj-Napoca
Accounting and Compliance Specialist (Manila)
FINANCE - Makati
Marketing Coordinator (Chicago)
MARKETING - CHICAGO
Trading Software Analyst
CLIENT SERVICES - CHICAGO
Senior Sales Executive (Toronto)
SALES - TORONTO